Difference between revisions of "Governance and Management"

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{{Archive}}
<h2 id="mp-itn-h2" style="margin:0; background:#dfeffe; font-size:105%; border:1.25px solid #c6c9ff; text-align:center; color:#000; padding:0.5em 0.5em;">'''Steering Board Members'''</h2>
 
'''Pathmanaba Iyer | Ramanaish Katheravelu | Shaseevan Ganeshananthan | Kopinath Thillainathan  | Natkeeran L Kanthan'''
 
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{{Steering Board Resources}}
 
  
 
__NOTOC__
 
__NOTOC__
Noolaham Steering Board (NSB) coordinates and manages the global operations of the Noolaham Movement.
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The Board of Directors of Noolaham Foundation (BOD), Board of Directors of Noolaham Chapters (BOC) and Regulatory Board (RB) are the three layers in the governance. Sector Teams and Volunteers Teams are formed from the resource persons who are predominantly Noolaham volunteers. The Chief Executive Officer/ Chief Program Executive from Management report to a Designated Director, who is appointed by the BOD.
  
The functions of Noolaham Steering Board includes:
 
  
# Collaboration
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=== Board of Directors (BOD)===
# Networking with  individuals, organizations and virtual institutions
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The Board of Directors (BOD) is the principal and highest governing body of the Noolaham Foundation. The BOD shall exercise all powers necessary for the trusteeship and administration of the Noolaham Foundation. The BOD holds all rights to finalize and approve the decisions received from any source, namely the Regulatory Board (RB), the BOC or the general membership.
# Volunteer management
 
# Overall financial management of the Noolaham Movement
 
# Setting performance targets for parent body, chapters and teams  
 
# Monitoring and reviewing the performance
 
# Global Annual Programme and Budget (G-APB) in consultation with all the chapters and parent body
 
# Control systems to streamline the overall global operations
 
# Creating Global Advisory Committee/s
 
  
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The Board of Directors shall exercise their decision-making authority in a transparent and consistent way.  All decisions shall be documented and disseminated internally to the Noolaham Foundation’s network.  By-law articles and key policies should be circulated and consulted with the with Noolaham Foundation’s internal network.  All decisions should be taken with the focus on Noolaham Foundation’s sustainability and long-term objectives.The BOD along with the Regulatory Board are responsible for ensuring financial and organizational sustainability of Noolaham Foundation.The BOD shall develop or modify systems and procedures to ensure Quality Assurance and Project Assurance as required.
  
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Key Responsibilities of the BOD
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* Strategic Management –The BOD is responsible for developing and managing long term strategic management of the Noolaham Foundation. 
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* Sustainability–The BOD and the RB share the primary responsibility of the sustainability of the Noolaham Foundation. 
{| id="mp-right" cellpadding="2" cellspacing="5" style="width:100%; vertical-align:top; background:#f5faff;"
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* Quality Assurance–The BOD is responsible for the overall quality of the work completed by the Noolaham Foundation. The BOD shall ensure that the RB, Sector Teams, Management and Staff work in accordance with internationally recognized standards.
! <h2 id="mp-itn-h2" style="margin:0; background:#dfeffe; font-size:105%; border:1.25px solid #c6c9ff; text-align:center; color:#000; padding:0.5em 0.5em;">'''Strategic Management'''</h2>
 
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== Strategy Planning ==
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New directors to the BOD can be nominated by existing directors, RB, Chapters and Patrons. New directors should have been active contributors to the organization and/or have expertise in areas required by Noolaham Foundation.  Directors must share the mission, objectives and values of the Foundation.
Long term as well as short term strategies are developed by Steering Board. <br/>
 
  
Please refer our '''[[Roadmap 2020]]''' for an outline of our future plans. Strategic Plan for 2012-2015 will be available online by January 2012.
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The BOD meetings are held quarterly.  The meetings can also be called at the request of any two directors.  Two-thirds of the BOD represents the quorum. If all directors are not present, decisions must be made by consensus or with two-thirds majority.  The Global Annual Plan and all project approvals must to be signed off by the BOD.
  
== Executives Meetings ==
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Noolaham Foundation relies on its Management and Staff to carry out most of its day-to-day operations.  Staff act in accordance with policies and guidelines set forth by the BOD and RB.
Regular [[Executives Meeting|Executives Meetings]] are held to discuss on going activities, issues and to plan Noolaham Foundation's continuous improvement and growth. . The meeting is held via skype and specific topics are discussed in each meeting.
 
  
Minutes of important meetings are documented at '''[[Executives Meeting]]''' page.
 
  
== Policies==
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=== Regulatory Board (RB) ===
The Noolaham Foundation policies are being developed to guide the Foundation towards achieving its organizational objectives. Noolaham Foundation's policies and guidelines are developed guide organizational activities, clarify principles, and to otherwise further Noolaham Foundations objectives.
 
  
* '''[[Publications Policy]]'''
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The Regulatory Board(RB) shoulders the responsibility for the smooth functioning and management of the Noolaham Foundation.  It acts as the vigilant and advisory body to analyze, appraise and provide recommendations to BOD about policies and programs. 
* '''[[Information Policy]]'''
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The RB should communicate all relevant information and matters on a regular basis to Noolaham Foundation’s internal network.The Regulatory Board is responsible for Strategic Management, Planning, Fundraising, Resource Mobilization, Advocacy and Community Building.Fundraising, Technology, Information Services, Preservation & Archiving, and Advocacy &Community Development are identifiedas special sectors.  The Chief Executive Officer/CEO shall be invited by the RB to document, follow up and implement the actions and resolutions of the RB.
  
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Key Responsibilities of the Regulatory Board
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* Financial Management of Noolaham Foundation and Noolaham Chapters -The RB is responsible for developing and managing the Global Annual Plan of Noolaham Foundation and its Chapters. It is the responsibility of the Noolaham Foundation and its Chapters to ensure that the RB has access to the financial information of all its entities.
{| id="mp-right" cellpadding="2" cellspacing="5" style="width:100%; vertical-align:top; background:#f5faff;"
 
! <h2 id="mp-itn-h2" style="margin:0; background:#dfeffe; font-size:105%; border:1.25px solid #c6c9ff; text-align:center; color:#000; padding:0.5em 0.5em;">'''Operational Management'''</h2>
 
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==Project Management ==
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* Appointing Special Committees –The RB, in consultation with the BOD, shall appoint Special Committees/Action Committees with clear Terms of Reference to achieve specific results within a time frame. These Committees shall be delegated powers to perform tasks such as raising funds, managing research and organizing events.Special committees shall seek assistance from management and other stakeholders when required.Any processes involved with finance should comply with the financial procedures of Noolaham Foundation and the Chief Financial Officer of the organization.
'''[[Project Management Plan]]''' describes overall noolaham foundation management plan of the activities. '''[http://noolahamfoundation.org/atrium/ Project management system]''' is created for every single activity. '''[[Internal Wiki]]''' is other management related system for Noolaham Foundation. Its weekly, monthly, quarterly or mid-year reporting system.
 
  
Noolaham's program and other activities are managed on an ongoing basis using the Noolaham Foundation's [[Project Management Plan]].  Teams are responsible for projects.  Projects are divided into tasks, and tasks and deliverables are managed using a [http://noolahamfoundation.org/atrium/ project management system].  
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* Official Language Policy and Implementation-Recognizing that internal documentation practices are exemplary of Noolaham’s objectives and values, the organization must make all official policies and guidelines in Tamil and English to ensure full participation of Tamil-speaking communities in Sri Lanka and in Diaspora.  
  
== Operational Management ==
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The majority of RB members represent the quorum.  Consensus is the preferred decision-making method.  If a consensus cannot be reached, decisions can be made with a simple majority.  All projects, change requests to projects and funding allocations need to be signed off by the RB. All meeting minutes must be documented and shared in accordance with internal standards.
The day to day activities of the Foundation are currently being managed by various volunteers. Program Officer and Program assistants are responsible for day to day activities related to specific programs.
 
  
In future, overall operational management will be managed by General Manager.
 
  
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=== Operational Management ===
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The day to day activities and tasks of the Foundation are currently being managed by various volunteers and staff. Chief Program Executive (CPE) is in charge of the staff and oversee all program related activities and reports to the Designated Director. Program Officer and Program assistants are responsible for day to day activities related to specific programs.
  
  
[[Category:Steering Board]]
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[[Category:Archived Pages]
[[Category:All Pages]]
 

Latest revision as of 12:54, 27 June 2020

This page is an archive. Do not edit the contents of this page. Please direct any additional comments to the current talk page.


The Board of Directors of Noolaham Foundation (BOD), Board of Directors of Noolaham Chapters (BOC) and Regulatory Board (RB) are the three layers in the governance. Sector Teams and Volunteers Teams are formed from the resource persons who are predominantly Noolaham volunteers. The Chief Executive Officer/ Chief Program Executive from Management report to a Designated Director, who is appointed by the BOD.


Board of Directors (BOD)

The Board of Directors (BOD) is the principal and highest governing body of the Noolaham Foundation. The BOD shall exercise all powers necessary for the trusteeship and administration of the Noolaham Foundation. The BOD holds all rights to finalize and approve the decisions received from any source, namely the Regulatory Board (RB), the BOC or the general membership.

The Board of Directors shall exercise their decision-making authority in a transparent and consistent way. All decisions shall be documented and disseminated internally to the Noolaham Foundation’s network. By-law articles and key policies should be circulated and consulted with the with Noolaham Foundation’s internal network. All decisions should be taken with the focus on Noolaham Foundation’s sustainability and long-term objectives.The BOD along with the Regulatory Board are responsible for ensuring financial and organizational sustainability of Noolaham Foundation.The BOD shall develop or modify systems and procedures to ensure Quality Assurance and Project Assurance as required.

Key Responsibilities of the BOD

  • Strategic Management –The BOD is responsible for developing and managing long term strategic management of the Noolaham Foundation.
  • Sustainability–The BOD and the RB share the primary responsibility of the sustainability of the Noolaham Foundation.
  • Quality Assurance–The BOD is responsible for the overall quality of the work completed by the Noolaham Foundation. The BOD shall ensure that the RB, Sector Teams, Management and Staff work in accordance with internationally recognized standards.

New directors to the BOD can be nominated by existing directors, RB, Chapters and Patrons. New directors should have been active contributors to the organization and/or have expertise in areas required by Noolaham Foundation. Directors must share the mission, objectives and values of the Foundation.

The BOD meetings are held quarterly. The meetings can also be called at the request of any two directors. Two-thirds of the BOD represents the quorum. If all directors are not present, decisions must be made by consensus or with two-thirds majority. The Global Annual Plan and all project approvals must to be signed off by the BOD.

Noolaham Foundation relies on its Management and Staff to carry out most of its day-to-day operations. Staff act in accordance with policies and guidelines set forth by the BOD and RB.


Regulatory Board (RB)

The Regulatory Board(RB) shoulders the responsibility for the smooth functioning and management of the Noolaham Foundation. It acts as the vigilant and advisory body to analyze, appraise and provide recommendations to BOD about policies and programs. The RB should communicate all relevant information and matters on a regular basis to Noolaham Foundation’s internal network.The Regulatory Board is responsible for Strategic Management, Planning, Fundraising, Resource Mobilization, Advocacy and Community Building.Fundraising, Technology, Information Services, Preservation & Archiving, and Advocacy &Community Development are identifiedas special sectors. The Chief Executive Officer/CEO shall be invited by the RB to document, follow up and implement the actions and resolutions of the RB.

Key Responsibilities of the Regulatory Board

  • Financial Management of Noolaham Foundation and Noolaham Chapters -The RB is responsible for developing and managing the Global Annual Plan of Noolaham Foundation and its Chapters. It is the responsibility of the Noolaham Foundation and its Chapters to ensure that the RB has access to the financial information of all its entities.
  • Appointing Special Committees –The RB, in consultation with the BOD, shall appoint Special Committees/Action Committees with clear Terms of Reference to achieve specific results within a time frame. These Committees shall be delegated powers to perform tasks such as raising funds, managing research and organizing events.Special committees shall seek assistance from management and other stakeholders when required.Any processes involved with finance should comply with the financial procedures of Noolaham Foundation and the Chief Financial Officer of the organization.
  • Official Language Policy and Implementation-Recognizing that internal documentation practices are exemplary of Noolaham’s objectives and values, the organization must make all official policies and guidelines in Tamil and English to ensure full participation of Tamil-speaking communities in Sri Lanka and in Diaspora.

The majority of RB members represent the quorum. Consensus is the preferred decision-making method. If a consensus cannot be reached, decisions can be made with a simple majority. All projects, change requests to projects and funding allocations need to be signed off by the RB. All meeting minutes must be documented and shared in accordance with internal standards.


Operational Management

The day to day activities and tasks of the Foundation are currently being managed by various volunteers and staff. Chief Program Executive (CPE) is in charge of the staff and oversee all program related activities and reports to the Designated Director. Program Officer and Program assistants are responsible for day to day activities related to specific programs.


[[Category:Archived Pages]