Metadata Standards and Management

All materials (library and archival collections) received by Noolaham Foundation via its program must be arranged and described at the item level before processing or digitization.

Descriptive Metadata

Noolaham Foundation uses an application profile derived from Metadata Object Description Schema (MODS) standard for its descriptive metadata. The profile can be found here.

Technical Metadata

Technical Metadata is automatically extracted using FITS for all files. The key technical metadata that needs to be tracked include the following at the master file level:

• Checksum *
• File Format *
• Bit Depth
• Resolution for Image and Audio
• Codec for Video and Audio
• Sample Frequency for Audio

Administrative Metadata

Administrative metadata provides information to help manage a resource, such as when and how it was created. The following info needs to be tracked at the work level.

• Processing Location
• Processing Staff Person
• Archival Information Package (AIP) Creation Date
• Last Time Checksum Checked
• Digitization/Digital Conversion Status

○ Metadata Only - No Known Source

○ Digital Copy Available - Not Public

○ No Digital Copy - Analog/Physical in Office

○ No Digital Copy - Analog/Physical Source Known

Rights Metadata

Rights metadata helps us determine the copyright status of the work, the provenance or the source of the material and the access level assigned to it.

• Source (Source Contributor)
• Copyright Holder (Content Contributor; generally this is the author, sometimes publisher, sometimes multiple parties)
• Published Date (We as assuming it is same as Copyright Date)
• Access Rights Statement

○ Metadata Only

○ Permission Not Yet Obtained for Release

○ Access by Permission

○ CC BY-NC

○ CC BY-SA

○ Public Domain